| Adopt Electronic Documents - Each Filing Cabinet Costs $25,000 |
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| Disaster Recovery - Disaster Recovery | ||||||
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Add to this the cost of organizing, finding, and copying these files. Lost files? Add $150 on average to find it. Document imaging solves these problems while greatly enhancing your ability to search data within each file, organize and share files, and create backups for disaster recovery. The advances of document scanning have increased tremendously over the past decade to a point where most offices can support a digital document environment without adding expensive equipment, software or staff expertise. How to Get Started: 1. Take an assessment of the paper files your company handles on a regular basis. Make a hierarchy that could be used to organize them – this would be similar to your filing cabinet organization method (assuming you have one). For instance:
Build out this hierarchy and then ask yourself what critical pieces of information you would want from each level to optimize how your staff accesses data – this will guide how you tag each document with keywords. For instance, let’s say you want to locate all client opportunity proposals – if you have tagged each digital file with the keyword “proposal” your search will return every proposal on the network instantly. |
